Project Associate for the Oslo Forum Team

Based in Geneva
Start date: September/October 2019
End date: end-June 2020

The Oslo Forum is the leading international retreat for conflict mediation practitioners. Co-hosted by the Centre for Humanitarian Dialogue (HD) and the Royal Norwegian Ministry of Foreign Affairs, the Oslo Forum regularly convenes conflict mediators, peacemakers, high-level decision-makers and key peace process actors in a series of informal and discreet retreats. The Forum features an annual global event in Oslo as well as regional retreats in Africa and Asia. The Oslo Forum team also produces publications that assist mediation practitioners in grappling with the challenges they encounter in their work, and supports HD’s operations by conducting research to advance the debate on approaches to mediation processes.

The Project Associate will support the planning and organisation of the Oslo Forum retreats. S/he will also contribute to HD’s policy and mediation support work. In particular, s/he will:

  • Draft briefing material, background notes and strategic communication for the Oslo Forum retreats;
  • Research and contribute to the design of sessions and overall programming;
    Support the Oslo Forum invitation process, preparation of invitations, data management and communication with participants;
  • Support the logistics of the event including travel management, coordination with service providers and contracts;
  • Manage and maintain project documentation, including website content;
  • Support HD’s policy work more broadly, help prepare and co-ordinate HD publications, including preparing background research on potential topics, researching possible authors, proof-reading drafts and liaising with authors, translators, copy-editors and designer;
  • Assist the Mediation Support and Policy team, and other teams at HD with policy and mediation support activities.

The ideal candidate should meet the following criteria:

  • Hold a university degree in peace studies, international relations, political science, law, or a related field;
  • Have excellent writing and analytical skills; a keen interest in strategic communication and editing experience will be considered an asset;
  • Have a minimum of two years’ experience in a related field, including knowledge of mediation and international affairs;
  • Have strong administrative and co-ordination skills, a keen attention to detail, and the ability to prioritise and manage multiple tasks;
  • Be tech-savvy with web-based communications, particularly website management, and excellent Excel skills;
  • Have good judgment and discretion in handling sensitive information;
  • Be enthusiastic, flexible and resourceful in finding solutions to unexpected problems;
  • Have a genuine interest in pursuing a career in the policy and mediation support field.

Working environment:
The Oslo Forum is a small team working in a stimulating international environment with frequent interaction with other in-house project teams and external partners. As part of the team, the Project Associate will be able to develop her/his personal and professional expertise and management skills, as well as contacts in the field of armed conflict mediation. The future employee will gain direct exposure to all aspects of project work, including attending the Oslo Forum events, and to peace process actors from a variety of backgrounds.

If you are interested in this position and meet the above described qualifications, please send your resume (maximum 2 pages) with a short cover letter (both documents in one pdf file) by 3 June 2019 to